Victoria Street Lunar Festival Stallholder Information & Guide

1. Welcome

The Victoria Street Lunar Festival is a celebration of culture, community, and cuisine in North Richmond. Each year, thousands of visitors come together to enjoy authentic food, live music, entertainment, and the vibrant atmosphere of Victoria Street.

This guide explains everything stallholders need to know — from booking and bump-in, to safety rules and trading conditions. Please read carefully. Compliance is mandatory. By booking a stall, you confirm you have read, understood, and agree to this Stallholder Information & Guide, including all Terms & Conditions.

2. Festival Details

📍 Location: Victoria Street, North Richmond
🕛 Trading Hours: 12:00 PM – 8:30 PM
🚚 Bump-In: Sunday, 6:00 AM – 10:00 AM
🚛 Bump-Out: From 9:00 PM (once all patrons have cleared)

3. Key Timeline

Saturday before the festival

• 10:00 PM – Road closures commence (Victoria Street)

• 3:00 AM – Trams replaced by buses; Yarra Trams disconnects overhead power

• 3:00 AM – 6:00 AM – Logistics team installs marquees, power, and visitor services

Sunday on the day

• 6:00 AM – 10:00 AM – Stallholder bump-in (vehicle access only). Site map will show designated areas for cool rooms, trailers, etc.

• 11:00 AM – No vehicle access on Victoria Street. All vehicles must be cleared.

• 1:00 PM – 8:30 PM – Festival launch & trading. Power cut-off at 8:30 PM.

• 9:00 PM – Festival close & bump-out (managed by traffic controllers).

4. Access, Traffic & Parking

• Entry requires your receipt at the Hoddle Street Gateway during bump-in.

• Exit passes: at Church Street.

• Road closures and signage will be in place — check the website for times.

• Public parking available at Hive Shopping Centre (Nicholson Street) and marked spaces nearby.

• Public Transport: Bus and tram stops along Victoria Street will be closed during the Festival. Services divert from 3:30 AM to 4:30 AM Sunday.

5. Booking & Documents

✅ To secure your stall, you must:

1. Pay Your Fee – within 14 days of invoice (bank transfer, credit card, or at induction).

2. Provide Insurance – current Public Liability Insurance ($20m cover).

3. Provide Streatrader Permit – required for all food & drink stalls (including soft drinks).

📩 Documents must be emailed to hello@victoriastreet.org.au.
📜 A receipt will be issued and is required for entry on Festival day.

6. General Rules

• Induction Day is compulsory — stall positions and site maps released only at induction.

• No plastic containers, bags, or straws — only paper or compostable packaging.

• Marquees provided (unless approved truck/trailer). No private tents.

• Cool rooms are stallholder’s responsibility (must be pre-approved).

• Stall allocations are final. No relocations.

7. Power & Electrical Safety

• Standard stall: 10 amps max | Food stall: 15 amps max

• All appliances must be tested & tagged to Australian Standards.

• Must have Residual Current Devices (RCDs).

• Only event electricians connect equipment — do not plug in yourself.

• Overloaded stalls will be disconnected immediately.

8. Food Handling & Hygiene

• Valid Streatrader permit is mandatory.

• Food inspectors will audit before and during the Festival. You cannot trade until signed off.

• Wastewater, oil, and organics must go in the correct disposal units.

• Hot water must be available for washing (bring a kettle).

• All staff must follow Department of Health standards.

• Vendors without permits cannot participate.

9. Fire Safety

• Every cooking stall must have:

  • 4.5kg ABE Fire Extinguisher (tested & tagged)

  • Fire Blanket (mounted & accessible)

• Hot surfaces: minimum 500mm from walls, 1m from roofs/generators.

• All flames enclosed; no smoking inside/around stalls.

• Combustible waste cleared regularly.

10. Security & Emergency

• Security and Victoria Police patrol the site.

• Stallholders are responsible for securing stock, equipment, and cash.

• Money must never be counted in public.

• Report issues to Event Control: 0403 321 669.

• In emergencies, stallholders must shut down equipment and follow wardens/security.

11. Stallholder Checklist

✔ Tested & tagged electrical equipment (incl. new items)
✔ LPG hoses & valves in safe condition
✔ Fire extinguisher (4.5kg ABE) & fire blanket
✔ Food thermometer & sneeze guards
✔ Non-drip boxes for food storage
✔ Spill trays for fryers/BBQs
✔ Heat shields/exhaust fans (for smoke)
✔ Tablecloths for benches
✔ Dishwashing facilities (none onsite)
✔ Menu signage

12. Stallholder Meeting (Briefing)

📍 Venue: TBA – The Learning Bank Richmond, 124 Victoria St
🕕 Time: 6:00 PM – 8:00 PM

Agenda:

• VSBA Representative – Welcome & Q&A

• City of Yarra Food Safety Officer – Health, hygiene & stall inspections

• Richmond Police – Safety, cash handling, incident reporting

• City of Yarra Event Officers – Wash stations & waste management

• Safety Officer (Frank Martinuzzo) – Bump-in/out, stall set-up, fire safety, incident reporting

13. Terms & Conditions (Summary)

• Full payment required within 14 days to confirm stall.

• Stallholders must provide insurance ($20m) & permits.

• Stallholders indemnify VSBA from any loss, damage, or injury.

• No early pack-down. Stalls must trade full hours.

• No relocations without written approval.

• Breaches may result in immediate removal, no refund, and ban from future events.

• Cancellations after 180 days before event = no refund.

• No compensation/refunds for cancellations due to force majeure.

Traffic Management & Access

1. Road Closures

   • Road closures and associated signage will be in place. Please check the Festival website for up-to-date closure times.

2. Traffic Management Plan

   • A full Traffic Management Plan will be available on our website. Stallholders should familiarise themselves with it prior to bump-in.

3. Parking

   • Public parking is available at the Hive Shopping Centre (Nicholson Street).

   • Additional parking is available in appropriately marked spaces on surrounding streets.

4. Public Transport Changes

   • Bus and tram stops along Victoria Street will be closed on Festival day.

   • Yarra Trams will manage diversions: trams will be redirected, and buses will divert around Victoria Street.

   • These service changes will be in effect from 3:30 AM to 4:30 AM on Sunday.

Introduction

This year we are limiting the number of food stalls to ensure every vendor has strong trading opportunities. Our focus is on quality and authenticity, showcasing the best cultural cuisines and drinks for festival-goers.

👉 If you serve authentic cuisine or beverages, we’d love to have you join us.
 📌 Stall pricing: View pricing here

How to Book a Stall

1. Book & Pay Online

   • Website: www.victoriastreet.org.au

   • Payment can also be made via bank transfer (details below) or by credit card or at the stallholder meeting.

2. Send Your Documents

   • Public Liability Insurance (current) – send by email to hello@victoriastreet.org.au or upload during booking.

   • Streettrader Permit (required for all food & beverage stalls, including soft drinks) – apply online: streatrader.health.vic.gov.au and send a copy to hello@victoriastreet.org.au.

3. Confirmation

   • Once payment and documents are received, your stall will be confirmed.

   • A receipt will be issued and is required for entry on festival day.

4. Stall Position

   • Stallholders must remain in their allocated position.

   • Relocations are not permitted unless authorised by the logistics organiser for legitimate reasons.

📩 Need help? Contact us at hello@victoriastreet.org.au.

Payment Options

1. Bank Transfer

   • Bank of Melbourne – Victoria Street Business Association Inc.

   • BSB: 193-879

   • ACC: 487 821 846

   • Reference: Your name or business name

2. Credit Card

   • Pay securely via www.victoriastreet.org.au

3. In Person

   • Finalise payment (cash or card) at the Stallholder Meeting/Induction Day.

Next Step:Book your stall here

The Victoria Street Festival celebrates joy, community, and our vibrant multicultural spirit in North Richmond. The event will showcase seasonal produce, delicious street food, free entertainment, and live music for all to enjoy.

Venue: TBA at The Learning Bank Richmond – 124 Victoria Street, Richmond VIC 3121
Date: TBA Time: 6:00 PM – 8:00 PM

Stallholder Checklist

• Invoices: Please ensure your stall fee is paid to confirm your booking.

• Food & Beverage Vendors: Submit your Statement of Trade (street trader permit) ASAP (ignore if already provided).

• Insurance: All stallholders must provide a current Public Liability Insurance certificate (ignore if already provided).

• Promotion: Please share quality images and stories for our social media campaign.

We will continue to update stallholders via these pages.

Stallholder Briefing Agenda

VSBA Representative

1. Welcome & Introduction

2. Q&A

City of Yarra – Food Safety Officer

1. Public health & food safety requirements

2. Food handling standards

3. Hand washing facilities

4. Stall inspections during the festival

Richmond Police – Stallholder Safety

1. Safety procedures & recommendations

2. Cash handling & secure storage

3. Reporting an incident

City of Yarra – Event Officers

1. Wash stations & organic waste

2. Waste management requirements

3. General waste disposal

Frank Martinuzzo – Safety & Health

1. Risk & safety management (bump-in/bump-out)

2. Stall set-up (allocated space & compliance)

3. Food stall safety (hot surfaces, extinguishers, blankets, wardens)

4. Reporting incidents or concerns

[REGISTER HERE]

Victoria Street Lunar Festival

Stallholder Terms & Conditions

1. Definitions

• Association refers to the Victoria Street Business Association (VSBA).

• Stallholder refers to any trader, vendor, or participant at the Lunar Festival.

2. Stallholder Obligations

• Stallholders must comply with all instructions given by the Association, its officers, authorised contractors, City of Yarra officials, and emergency services.

• Stallholders must occupy their stall space for the full duration of the Festival. Early departure or pack-down is strictly prohibited.

• Stallholders must not trade outside their allocated site or relocate without written approval from the Association.

• Stallholders are responsible for ensuring their staff, contractors, and volunteers comply with these Terms & Conditions.

3. Payment

• Full payment must be made within 14 days of invoice to secure a booking.

• The Association reserves the right to cancel any booking if payment is not received in full.

• Outstanding balances must be paid by bank transfer prior to event commencement.

• Stallholders with unpaid invoices will be refused entry to the site.

4. Insurance & Permits

• Stallholders must provide a current Public Liability Insurance certificate (minimum $20 million cover).

• Food and beverage traders must provide a valid Streatrader Statement of Trade before bump-in.

• No stallholder may trade without supplying these documents in advance. Failure to do so will result in immediate cancellation without refund.

5. Liability & Indemnity

• The Stallholder indemnifies and holds harmless the Association, its staff, contractors, and partners from all claims, damages, losses, or expenses arising from their participation.

• The Association is not responsible for theft, damage, injury, or loss of any kind.

• Stallholders are responsible for insuring their own stock, equipment, and staff.

6. Safety & Compliance

• All equipment must be tested, tagged, and compliant with Victorian safety standards.

• Food vendors must comply with City of Yarra and State food safety requirements.

• Each food stall must have appropriate fire safety equipment (fire extinguisher, fire blanket) on site.

• Stallholders must comply with all directions from Police, City of Yarra officers, and event safety personnel.

• Breaches may result in immediate removal without refund.

7. Sustainability & Waste

• Stallholders must comply with all City of Yarra waste management procedures.

• The use of plastic bags, straws, polystyrene, or non-compostable packaging is strictly prohibited.

• Failure to comply may result in fines and/or exclusion from future events.

8. Cancellations & Refunds

• Written cancellations are accepted up to 180 days before the Festival.

• Cancellations received after this period incur 100% of fees – no refund.

• Stallholders who fail to attend the Festival forfeit all payments.

9. Force Majeure

• The Association reserves the right to change the date, site plan, or program at its discretion.

• The Association is not liable for cancellations or alterations caused by weather, natural disasters, emergencies, strikes, pandemics, or any event beyond its control.

• No compensation or refund will be provided in such cases.

10. Breach of Terms

• The Association reserves the right to terminate, reallocate, or remove any stallholder in breach of these terms, without refund or compensation.

• Stallholders removed for breach may also be barred from future VSBA events.